Book the venue (If in UTas: Chair or Head of Discipline to book via Maths/Physics Secretary). Ask Security for Physics doors 3 & 6 to be set on auto from 7:40 to 8:20.
Speaker's travel arrangements
accommodation arrangements
airport pickup
Promotion:
Make contact with relevant interested groups
newspaper advertisements
Community notice boards
electronic media, media release
UniTas notice
AIP Members' notices
Notices to University Schools
Notices to high schools & colleges, including via SciNet
Relationship of lecture to lectures and visits at secondary schools
Interviews
Dinner pre-lecture - book restaurant
Door notices [Download templates: Physics || Burbury || Ferrall.]
AIP Banner into theatre
Front door opener: Phone Security on the phone opposite the door to ask for Maths & Physics building doors 3 & 6 to be set on auto from 7:40 until 8:20 pm (20 min after the lecture start time).
Lecture resources and facilities needed - advice from speaker
Obtain key to audio-visual facilities
Test functionality of a-v facilities
Prepare and show welcome slides
Lecture chairperson
speaker host
vote of thanks
Record in Visitors' Book + Photo
Supper purchases
preparation
clean-up
Report for Australian Physics
Date . To AIP Tasmanian Home Page